September 9, 2014 Meeting Minutes

SLOAN ELEMENTARY PTO GENERAL MEMBERSHIP MEETING

Tuesday, September 9, 2014

7:00 PM

 

WELCOME:  The meeting was called to order by President Jennifer at 7:05 PM, followed by a round of introductions.

 

IN ATTENDANCE:  The meeting was attended by 7 Members of the PTO, President Jennifer Taylor, Vice President Pam Rowell, Treasurer Nancy Golembiewski, and Secretary Debby Rhea.

 

MAY MEETING MINUTES:  The Minutes from the May 21, 2014 meeting were approved with a motion made by Kara Bertucci, seconded by Mindy Siegel, and favored by all.

 

VICE PRESIDENT’S REPORT:  Pam Rowell shared the following information:

 

  1.  Assemblies:  The PTO will be bringing Josh & Gab, an interactive musical comedy duo with an anti-bullying message, back to Sloan on Friday, October 3. The students love their performances, and this year’s act will consist of all new material. On November 5, a free educational puppet show designed to teach tolerance and diversity will be presented by the Children’s Institute’s Outreach Program.  Grades K-2 will learn about hearing impairments, asthma, and diabetes.  Grades 3-5 will learn about autism, hearing impairment, and diabetes. On November 24, the Carnegie Science Center will be presenting their “Rockin’ Robots:  World Tour” assembly, paid for by the McKenna Foundation.  This assembly will allow students to interact with real robotic technology as they explore land, sea, and space on Quasi’s journey to become a rockin’ robot.

 

  1. Playground Equipment: The school in in need of donations of playground equipment, especially sidewalk chalk and rubber balls (kickballs).  Items may be dropped off in the lobby at the Greeter’s desk or sent to school with children to give to their homeroom teachers.

 

  1. Bake Sale: There will be a Bake Sale during Open House nights on Tuesday, September 16 and Thursday, September 18.  Donations of homemade or store bought goods can be dropped off on the catering rack in the lobby on Open House days or brought in on Open House nights.  Kindly label foods that contain nuts.

 

  1. Wear a Hat for Cancer Day:  This charitable fundraiser will take place on Friday, October 3.  For a minimum donation of $2.00, children can wear a hat to school that day.  All proceeds will benefit the Division of Hematology/Oncology at Children’s Hospital of Pittsburgh of UPMC.  Look for more information in upcoming eNews publications.

 

 

TREASURER’S REPORT:  Nancy Golembiewski presented those in attendance with the PTO Budget for the 2014-2015 school year, which can be found on the website.  Estimated total expenses are $77,634.15, and projected income is $84,465, for a predicted overall balance of $6,830.85.  New line items this year include the addition of $250 for Memorial Gifting, $100 for retirement gifting, $450 for Fall Family Fun Night, and $300 each for the new Mother-Daughter and Father-Son events.  Furthermore, an in-school Dance-a-Thon fundraiser is in the works for the spring.  The goal is to potentially meet the majority of our fundraising needs through this event so that we can pare down smaller fundraisers in the future.  Until then, however, we will continue to maintain our traditional, lower profit fundraisers. It was also noted that we are already over our projected income for the Target REDCard program.  We anticipated income of $600 and have earned $805 thus far.  Motion to approve the Budget was made by Elaine Yarabinetz, seconded by Michelle Poole, and favored by all.

 

PRESIDENT’S REPORT:  Jennifer Taylor outlined some key things about the year ahead.

 

  1. Communications:  We will be focusing on using less paper in an effort to be environmentally conscientious and to encourage Sloan PTO families to rely more heavily upon our eNews publications, website, and the Sloan PTO Press Facebook page for the latest information.  Although flyers will continue to be sent home, the majority of them will be flyers that require the return of forms or donations.  Most everything else will be advertised in the eNews publications and on Facebook.  Additionally, all flyers and signup sheets are available under the Parents tab on the website.

 

Furthermore, eNews publications will be reduced to twice a month.  On the first Friday of each month, a monthly eNewsletter will be sent out to subscribers.  On a mid-month Friday, an eNews Update will be sent.  The intent is to not barrage members with weekly communications, which could result in Inbox overload and subsequent dismissal of the publications.  Please note that eNews publications are archived and available for viewing on the website, and important dates to remember can be found at the end of each publication, as well as on the monthly website calendar. Michelle Poole offered the suggestion of placing sticker labels reminding families to subscribe to the eNews on the items that will be sold at the Bake Sale.  The Bake Sale Chairs are taking that idea under consideration.

 

With regard to the Sloan PTO Facebook Page, all PTO Members are encouraged to join.  The intent of the page is to be a positive and informative, up-to-the-minute PTO news-sharing source.  This private page is maintained by the standing Executive Board and is restricted to current Sloan PTO Families.  While there is another Sloan-affiliated Facebook page, the current Board Officers are not members of it and cannot respond directly to PTO questions or issues that may arise there.  Any one of us can be contacted at any time by any member who has a concern.

 

  1. New Events:  The Mother-Daughter Event is new to Sloan this year, and plans are in the works for a fun night of roller skating!  The also new Father-Son Event will be a bowling extravaganza at Nesbit’s in Plum on November 8 from 3-5:00.  Additionally, Fall Family Fun Night is returning to Sloan after a 1 year hiatus and will take place on Friday, October 24.  Pending final confirmation, the Dance-a-Thon Fundraiser will be held on March 6.  Look for more details about these activities to come home in your children’s backpacks and to be featured in the eNews and on Facebook closer to the time of the events.

 

  1. Fundraisers:  New to our always growing list of PTO Committees this year is our Fundraising Research Committee. Monica Bush and Eryn Devola have been hard at work looking into new, effective, and beneficial ways to raise money to support the programs, activities, services, field trips, and supplies the PTO provides to our Sloan students, staff, and families.  This spring, the PTO will be selling Little Caesars pizza kits and Otis Spunkmeyer cookie buckets, fundraisers that will net a 35% profit for the PTO.  There will also be a Consignment Sale/Flea Market at Sloan in the spring where families can rent a table to sell their treasures, crafts, unwanted items, and personal business wares (Avon, Tastefully Simple, etc.).  There will be concessions available at this event (possibly a bake sale, hot dog sale, and/or the Kona Ice truck).

 

In the course of discussing fundraisers, additional ideas were presented, such as having students purchase 6 inches of duct tape for a set fee ($1.00) to be used to duct tape a faculty member to the wall.  Another idea was to have a dunk tank available on Field Day. These ideas will be discussed in more detail further down the road.

 

  1. Volunteers:  Volunteers are needed for the following upcoming events:

 

  • Book Fair:  Volunteers are needed for setup on September 12, to work during school hours September 15-19, and to work Open House nights September 16 and 18.  Additionally, there is a need for one or two more Co-Chairs to help with the Spring Book Fair (March 23-27).  We will be advertising this vacancy in the near future.  However, if you have an interest, please contact Jennifer Taylor at sloanptopresident@gmail.com.
  • Spirit Sales from 8:40 – 9:15 on the following dates:

September 17, 18 and 19

January 15 and 16

March 12 and 13

If you are interested in helping, please contact Spirit Sales Chair Chris Sadoski at chris@sadoski.org.

  • Bake Sales:  Donations of homemade or store bought goodies are needed for Open House nights on September 16 and 18.
  • General Volunteerism:  If you would like to become involved as a PTO Volunteer in a regular capacity or for specific events, please contact Volunteer Recruitment Chair Shannon Racculia at sracculia@southuniversity.edu.  In the future, there may be a volunteer survey sent home with children or an online survey made available.

 

CLOSING:  The meeting was adjourned at 8:20 PM with a motion made by Jennifer Taylor, seconded by Kara Bertucci, and favored by all.

 

The next PTO Meeting will be on Tuesday, November 11 at 7:00 PM in the LGI.

 

 

 

 

 

 

 


Sep 10, 2014 | Category: minutes | Comments: none




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