PTO Bylaws

Sloan PTO Bylaws

I.          NAME:  The name of the organization shall be Sloan Elementary Parent Teacher Organization and shall be commonly referred to as “Sloan PTO.”

II.         PURPOSE:  The purpose of Sloan PTO shall be to aid the students of SloanElementary School by providing support for their educational and recreational needs and promoting open communication between administration, teachers, and parents.

III.      POLICIES:

  • Sloan PTO shall not directly or indirectly participate or intervene in any political campaign on behalf of or in opposition to any candidate for public office or attempt to influence legislation by propaganda or other methods.
  • Sloan PTO shall not seek to direct the administrative activities of the school or control its policies.
  • Sloan PTO may cooperate with other organizations or agencies active in the cause of child welfare.
  • Sloan PTO shall not promote the activities of organizations with which it is not directly affiliated.

IV.       ARTICLES OF ORGANIZATION: The articles of organization for Sloan PTO are composed of these Bylaws and the Articles of Incorporation filed under the Pennsylvania Non-Profit Corporation Law Act of 1998, December 21, 1998, P.L. 1444, No.177, as amended.

V.        MEMBERSHIP: Any persons who are the parents or guardians of children enrolled as students in SloanElementary School, and all current faculty and staff members of SloanElementary School, are considered Members of Sloan PTO.  Voting privileges on Sloan PTO matters are extended to Members only.

VI.       MEETINGS

A.  REGULAR MEETINGS: At least three General Membership Meetings shall be held during each school year.  The time and place of the meetings shall be announced at least seven (7) days in advance.

B.  SPECIAL MEETINGS: Additional meetings may be called by the Executive Board of Officers or in response to Member(s) request(s). The time and place of the meetings shall be announced seven (7) days in advance.

C.  QUORUM:  Ten (10) or more Members present at a properly called General Membership or Special Meeting shall be designated as a quorum and shall be entitled to take action on behalf of Sloan PTO. Executive Board Officers present shall be included in the quorum count.

VII.      VOTING: A majority quorum vote of ten (10) or more Members present at meetings shall be required for voting purposes.  Executive Board Officers present shall be included in the quorum count.

VIII.     EXECUTIVE BOARD OF OFFICERS

A.  POSITIONS:   The Executive Board Officers of Sloan PTO shall be as follows:  President; Vice President; Secretary; and Treasurer.  Two individuals serving as Co-Officers may share the duties of each office. If an office should become vacant, the Executive Board of Officers shall appoint a Member to fill the term. Executive Board Officers shall perform their duties with good faith, care, reasonable skill, and diligence and in a manner they reasonably believe to be in the best interest of the organization. An Executive Board Officer who performs his or her duties in this manner shall not be liable by reason of having been an Executive Board Officer of Sloan PTO.

B.  PRESIDENT:  The President shall preside at all Sloan PTO Meetings, call Executive Board Meetings, and make provisions for carrying out duties of absent Officers.  The President and Executive Board of Officers shall serve as ex-officio members of all Sloan PTO committees.

C.  VICE PRESIDENT:  The Vice President shall aid the President in facilitating the work of Sloan PTO, assume pro tempore duties of the President in the case of the absence or disability, and present recommendations for assemblies at regular meetings.

D.  SECRETARY: The Secretary shall keep records of all meetings and conduct the correspondence of Sloan PTO.

E.  TREASURER:  The Treasurer shall keep records of and be responsible for the funds belonging to Sloan PTO, pay all authorized expenses, have records audited annually after the close of the fiscal year, and be responsible for ensuring that Sloan PTO complies with all federal, state, and local laws governing the filing of income tax and sales returns, including any and all reporting requirements of the federal, state, and local government.

IX.       ELECTION OF EXECUTIVE BOARD OFFICERS

A.  PROCEDURE: An invitation to accept nominations for open Executive Board Officer positions will be extended to the Membership during the second semester. Any Sloan PTO Member may declare their intent to be nominated.

B.  SELECTION:  A majority quorum vote of ten (10) or more Members in attendance at a properly called spring Election Meeting shall be necessary for election. Executive Board Officers present shall be included in the quorum count. If Executive Board Officer positions remain vacant following the Election Meeting, and candidates come forward to express interest in assuming them prior to the end of the school year, a majority quorum vote of ten (10) or more Members at a regular or specially called meeting will be required. In the event that Executive Board Officer positions remain vacant after a new term has commenced, the Executive Board of Officers may appoint Members to fill them.

C.  TERM OF OFFICE:  The term of office shall be two years, beginning the day after school is over in year one to the last day of school in year three.  Any Executive Board Officer who has already served for at least two years in one office may run for a one year term in the same office on an annual basis.  The one year term shall last from the day after school is over in year one to the last day of school in year two.

For any current Executive Board Officer running for a new office position, the term shall be two years.

New candidates and current Executive Board Officers running for new positions, who will be exiting Sloan and cannot fulfill two year terms, may be elected to a one year term provided they are running unopposed by two-year candidates.

If an Executive Board Officer was appointed, as a result of vacancy, by the Executive Board of Officers to a term less than two years, but equal to or greater than one year, that Executive Board Officer may run for the same office for a one or two year term during elections.  Every effort should be made so that no one person holds the same office for greater than six consecutive years.

X.        STANDING AND SPECIAL COMMITTEES

A.  STANDING COMMITTEES: The Executive Board of Officers may establish standing committees, as it deems necessary. Committee Chairpersons who would like to remain in their current positions and Members wishing to be considered as candidates for Committee Chairperson positions shall be nominated and voted upon at a properly called Election Meeting each spring.  In the event that Committee Chair positions remain unfilled following the Election Meeting, or if Committee Chair positions are vacated mid-year, the Executive Board of Officers may appoint Members to fill them. Elected Chairpersons may recruit any Members for their committees.  Committee Chairpersons shall report the plans and activities of their committees to the Executive Board of Officers for approval.

B.  SPECIAL COMMITTEES:  The Executive Board of Officers may create special committees.  Special committees shall be created for a specific time or task and shall cease to exist when that time or task has been completed. Members wishing to be considered as Chairperson candidates for special committees shall be nominated and voted upon at a properly called General, Election, or Special Meeting. If special committee Chair positions remain vacant following the meeting, the Executive Board of Officers may appoint Members to fill them. Only Members may serve as Chairpersons or Committee Members of special committees.  Chairpersons of special committees shall report the plans and activities of their committees to the Executive Board of Officers for approval.

XI.       FINANCES

A.  BUDGET:  The Executive Board of Officers shall present a budget of anticipated revenue and expenses for the year to the Membership at the first regular meeting of the school year.  This budget shall be used to guide the activities of Sloan PTO during the year.  Any substantial deviation from this budget must be approved in advance by the Membership.

B.  OBLIGATIONS:  The Executive Board of Officers may authorize any Executive Board Officer or Officers to enter into contracts or agreements for the purchase of materials or services on behalf of Sloan PTO.  Executive Board Officers shall not have the authority, however, to enter into such agreements on behalf of SloanElementary   School or the Franklin Regional School Distract.

C.  LOANS:  No loans shall be made by Sloan PTO to its Executive Board Officers or Members.

D.  COMMERCIAL PAPER:  The Treasurer, along with another Executive Board Officer, shall sign all checks, drafts, or other orders for payment of money on behalf of Sloan PTO.

XII.      POWER TO PURCHASE INSURANCE

By majority vote of the Executive Board of Officers, Sloan PTO shall purchase insurance and maintain liability insurance with the appropriate degree of coverage deemed necessary to protect and indemnify its Executive Board Officers and Members and protect the organization’s assets.  The liability insurance maintained should be in accordance with the requirements of the School District, which mandates that organizations using school facilities carry liability insurance and produce proof of coverage to the District Business Manager and any other school official that requests proof of the same.

XIII.     TAX EXEMPT STATUS

The following items are added to these Bylaws in compliance with the Internal Revenue Code guidelines for qualifications as a tax exempt organization under Section 501 (c) (3) of the Internal Revenue Code:

A.  Sloan PTO is organized exclusively for charitable and educational purposes, which include the making of distributions to organizations that qualify as tax exempt organizations under Section 501 (c) (3) of the Internal Revenue Code (or the corresponding provisions of any future United States Internal Revenue Law).

B.  No part of the net earnings of Sloan PTO shall be for the benefit of or distributable to its Executive Board Officers, Members, trustees, or other private persons, except that Sloan PTO shall be authorized and empowered to pay reasonable compensation for services rendered and make payment and distributions in furtherance of the purposes set fort in Paragraph A above.

No substantial part of Sloan PTO’s activities shall be the carrying on of propaganda or attempting to influence legislation. Sloan PTO shall not participate or intervene in any political campaign or publish and distribute statements on behalf of any candidate for public office.

Sloan PTO shall not carry on any other activities not permitted to be carried on:

(a)       By an organization exempt from federal income tax under 501 (c) (3) of the Internal Revenue Code (or the corresponding provisions of any future United States Internal Revenue Law) or

(b)       By an organization to which contributions are deductible under Section 170 (b) (2) of the Internal Revenue Code (or the corresponding provisions of any future United States Internal Revenue Law).

C.  Upon dissolution of the Sloan PTO, the Executive Board of Officers shall make provisions for the payment of all liabilities and dispose of remaining assets either in a manner determined by the Executive Board of Officers or by donating them to tax exempt organizations under Section 501 (c) (3) of the Internal Revenue Code (or the corresponding provisions of any future United States Internal Revenue Law). Any assets not disposed of shall be disposed of by the Westmoreland County Court of Common Pleas.

XIV.    AMENDMENTS:  These Bylaws may be altered, amended, or repealed by a majority quorum vote of ten (10) or more Members at any regular or special meeting.  Members may also adopt new Bylaws with a majority quorum vote.

XV.   ADDITIONAL PTO POLICIES:  Additional PTO policies may be drafted as addendums to these Bylaws and implemented either by a majority quorum vote of ten (10) or more Members in attendance at properly held meetings or by the Executive Board of Officers at properly held Executive Board Meetings.  Current Additional Policies are as follows:  Sloan PTO Code of Conduct; Sloan PTO Memorial Gifting and Family Tragedy Policy; and the Sloan PTO Links Tab Policy.

 

These Bylaws were adopted by the Membership and amended by a majority vote during meetings properly held on September 10, 2003, February 21, 2008, and September 10, 2013 respectively.



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